When storing sensitive data such as passwords or license keys, the main concern is to ensure its proper protection. Secure Password Custom Field enables you to store private information behind a secure mask and prevent unauthorized access to it.
Extra authentication
Protect the information that you keep by requiring extra authentication every time the user is trying to access it.
Extra authentication enabled - a user will be prompted to authorize before accessing the Secure Password Field. If authorization fails, none of the options (show/edit/copy the value) are available. A user will get an error message.
Permissions
Define who can access the field, decrypt, change or copy its value.
Users with only View field permission can see the Password field on issue screen. The value of the field is shown encrypted and cannot be unmasked or edited by the current user.
Read more about Edit field value permission
If a user with Edit field value permission clicks on , the Overwrite value button appears. It enables the user to enter new data into the Password field. The current value will be not shown as the user does not have permission to decrypt the field.
Read more about Decrypt field value permission
After clicking on and successful authorization (if Extra authentication enabled), users with Decrypt field value permission get the next options:
Show value - data will be decrypted and the field value is shown:
Edit value - data will be decrypted and the field value is available for editing:
Copy to clipboard - allows the user to copy the field value to the clipboard.
History
Know if and when someone accessed sensitive data.
Every attempt to decrypt, edit, or copy the value of the Password field is recorded in the field's history. Furthermore, unsuccessful attempts are stored as well. In order to view the history of the field, a user needs to have the respective permission - View field history.
Search
Depending on the Search mode you set, Password Field searching will be limited or disabled.
Performance mode - a user is only able to check the field's last modification date.
Strict mode - Secure Password Field is not searchable.